Purposes of Processing
Jesus Youth UK processes personal data for the following purposes:
Event Management
- Registering participants for events, programmes, and residential activities
- Managing dietary and medical requirements to ensure participant safety
- Maintaining attendance records
- Communicating event details to participants and parents/guardians
- Emergency contact during events
Safeguarding
- Conducting DBS checks for staff and volunteers working with children
- Recording and managing safeguarding concerns and disclosures
- Making referrals to statutory agencies where necessary
- Maintaining safeguarding records as required by law and best practice
Communications
- Sending updates about Jesus Youth UK activities and events
- Responding to enquiries from members, parents, and the public
- Distributing newsletters and information (with consent)
- Internal communications among staff and volunteers
Volunteer and Staff Management
- Recruiting and onboarding staff and volunteers
- Managing training records and compliance requirements
- Coordinating volunteer rotas and responsibilities
- Maintaining employment records for staff
Financial Administration
- Processing staff payroll
- Managing donations and Gift Aid claims
- Meeting tax and accounting obligations
Consent Mechanisms
Where we rely on consent as the lawful basis for processing, we ensure that consent is:
- Freely given — individuals have a genuine choice and are not pressured
- Specific — consent is given for a particular purpose, not bundled with other purposes
- Informed — individuals understand what they are consenting to, including what data is collected and how it will be used
- Unambiguous — consent is given through a clear affirmative action (e.g., ticking a box, signing a form)
For children under 13, we obtain consent from a parent or guardian. For young people aged 13 and over, we may accept their own consent where appropriate, while also keeping parents/guardians informed.
How to Withdraw Consent
Individuals may withdraw their consent at any time by:
- Contacting us at safeguarding@jesusyouth.co.uk
- Informing any Jesus Youth UK staff member or leader in writing
- Using the unsubscribe option in any marketing email
Withdrawal of consent does not affect the lawfulness of any processing carried out before the withdrawal. Where consent is withdrawn, we will stop the relevant processing promptly and delete the associated data unless there is another lawful basis for retaining it.
Data Minimisation
We are committed to only processing personal data that is necessary for the stated purpose. In practice, this means:
- Forms and registration processes only ask for information that is genuinely needed
- We regularly review the data we collect to ensure it remains relevant and necessary
- We do not collect data “just in case” — there must be a clear purpose
- We anonymise or pseudonymise data where possible, particularly for reporting and analysis
Fairness and Transparency
We are committed to processing data fairly and transparently. This means:
- Individuals are informed at the point of data collection about how their data will be used
- Privacy notices are provided in clear, plain language
- We do not use personal data for purposes that individuals would not reasonably expect
- We are open about our data processing activities and respond promptly to queries