Categories of Personal Data
Jesus Youth UK collects and processes personal data from several categories of individuals. We only collect data that is necessary for specific, stated purposes, in line with the principle of data minimisation.
Children and Young People
We may collect the following data about children and young people who participate in our activities:
- Full name and date of birth
- Contact details (where age-appropriate)
- Parent/guardian contact details and emergency contacts
- Medical and dietary information (for events and residential activities)
- Allergy and medication details
- Photographs and videos (with consent)
- Event attendance records
- Any safeguarding concerns or disclosures
Parents and Guardians
We may collect the following data about parents and guardians:
- Full name and relationship to the child
- Contact details (address, phone number, email)
- Emergency contact information
- Consent forms and permissions
- Communication records relating to their child’s participation
Staff and Employees
We may collect the following data about staff members:
- Full name, date of birth, and contact details
- National Insurance number and tax information
- Employment history and references
- DBS certificate details and update service information
- Training records (including safeguarding training)
- Bank details for payroll purposes
- Next of kin and emergency contact details
- Health information relevant to their role
Volunteers and Ministry Leaders
We may collect the following data about volunteers:
- Full name, date of birth, and contact details
- DBS certificate details and update service information
- References and character assessments
- Training records (including safeguarding training)
- Role and responsibility details
- Photographs (for identification and promotional purposes, with consent)
- Event attendance and participation records
Donors and Supporters
We may collect the following data about donors:
- Full name and contact details
- Donation history and Gift Aid declarations
- Communication preferences
Types of Data
The personal data we hold broadly falls into the following types:
| Type | Examples |
|---|---|
| Identity data | Full name, date of birth, gender |
| Contact data | Address, email, phone number |
| Health data | Medical conditions, allergies, dietary requirements |
| Safeguarding data | DBS details, concerns, disclosures, referral records |
| Financial data | Bank details (staff), donation records |
| Visual data | Photographs and videos |
| Attendance data | Event registrations, participation records |
| Communication data | Emails, letters, consent forms |
How We Collect Data
We collect personal data through:
- Registration and consent forms — completed by parents/guardians for children, or by individuals themselves
- Application and recruitment processes — for staff and volunteer roles
- DBS checks — via the Disclosure and Barring Service
- Direct communication — emails, phone calls, and in-person conversations
- Event sign-in sheets — for recording attendance
- Our website — where individuals provide their details via contact or registration forms
- Third parties — such as statutory agencies in the context of safeguarding referrals
Data Minimisation
We adhere to the principle of data minimisation. We only collect personal data that is adequate, relevant, and limited to what is necessary for the purposes for which it is processed. We regularly review the data we hold to ensure we are not retaining more than is needed.