Activity-Specific Consent
Standing or event consent does not cover high-risk activities. Separate explicit consent + risk assessment required for:
- Swimming or water activities
- Climbing, abseiling, watersports
- Off-site excursions not in the original itinerary
- Adventurous activities (use AALA-licensed providers where applicable)
Day-end Debrief
End of each day, leadership team meeting (15 minutes minimum):
- Headcounts cross-checked
- Any concerns from the day surfaced
- Plan for the night and next day confirmed
- Welfare check on every young person mentally noted (anyone struggling? quiet? upset?)
- Notes captured in event log
Visitors
Where possible, day visitors of residential events should notify program coordinators, prior to the event, of the date and time of their arrival. Where advance notice may not be possible, visitors are required to sign in and out. Visitors must not have unsupervised access to children.
Additionally:
- Anyone arriving on site who is not a registered participant or volunteer (parents collecting early, delivery drivers, pastoral visitors, members of the public on a shared site) is logged in the Visitor Register with name, time in, time out, reason, who they saw
- Unannounced visitors: do not admit until ESL has confirmed identity and reason
Returning Home
- Young people only released to authorised collectors named on the consent form
- ID checked if collector unknown to leaders
- Sign-out time recorded; collector signs
- Late collection procedure: ESL stays with young person, calls authorised contact, escalates to RSL after 30 minutes