Post-residential
In addition to standard post-event documentation (section 10):
- Sleeping plan filed with event records
- Night supervision rota filed
- Headcount logs filed
- Each day’s debrief notes filed
- Visitor register filed
- Medical incidents / medication administered log filed
- Any near-miss noted for future risk assessment
International / Overseas Trips
In addition to all residential requirements:
- Charity Commission notification if significant overseas activity
- FCDO travel advice reviewed and printed at time of departure
- Emergency consular contacts held by ESL
- Currency, money-handling protocol for young people
- Passport details held centrally by ESL (numbers/expiry — not the documents); passports themselves carried by young person or held in venue safe with each young person able to retrieve
- Travel insurance certificate physically with ESL
- GHIC (Global Health Insurance Card — replaced EHIC for UK residents) for each young person
- Vaccination records as required for destination
- Translated emergency phrases if non-English-speaking destination
- Local safeguarding context researched (laws differ — e.g. age of majority, consent laws, reporting obligations)
- In-country emergency 24/7 leader identified and known to all leaders