5.3. Staff Recruitment Procedures
5.3.1 Role Description and Person Specification
Each staff role must have a clear written description outlining responsibilities, expectations, and safeguarding duties.
5.3.2 Application and Self-Declaration
All applicants must complete an application form and safeguarding self-declaration, providing a full employment/ministry history with explanations for any gaps.
5.3.3 References
A minimum of two written references will be obtained, including at least one from a recent employer, parish priest, or organisation leader. References must specifically comment on the applicant’s suitability to work with children and vulnerable adults.
5.3.4 Interviews/Selection
Interviews will explore motivation, experience, safeguarding awareness, and attitudes towards children and vulnerable adults. At least one member of the panel must be trained in safer recruitment.
5.4. Pre-Appointment Checks
5.4.1 DBS Checks
All staff must undergo an Enhanced DBS check with barred list check. DBS checks will be renewed every three years, or sooner if required.
5.4.2 Right to Work and Identity Verification
All applicants must provide proof of identity and right to work/ministry in the UK.
5.4.3 Qualifications and Training
Where required, qualifications and professional registrations will be verified. All successful applicants must complete mandatory safeguarding training within their first three months.
5.5. Induction and Training
Induction will include safeguarding policies, reporting procedures, and codes of conduct. Ongoing training in safeguarding children and vulnerable adults will be provided regularly.
5.6. Supervision and Monitoring
All new staff will be subject to a probationary or trial period. Regular supervision and annual reviews will assess safeguarding awareness and performance. Concerns about conduct or safeguarding will be acted upon immediately in line with the Jesus Youth UK Safeguarding Policy.
5.7. Record Keeping
Recruitment records, including application forms, references, DBS outcomes, and interview notes, will be securely retained in line with data protection legislation. Only authorised safeguarding personnel may access these records.
5.8. Safeguarding Culture
All staff must sign and abide by the Jesus Youth UK Code of Conduct. Concerns about a colleague’s behaviour or practice must be reported immediately to the Designated Safeguarding Lead (DSL). Failure to comply with this policy may result in disciplinary action or termination of role.